Once you complete your program requirements it’s time to graduate. 

The Office of the Registrar evaluates your eligibility to graduate according to an approved program by the Ministry of Advanced Education in Alberta.

All students in a credit program (degree, applied degree, diploma or certificate) must apply to graduate — whether or not you choose to attend your convocation ceremony.

All students in a non-credit program (certificate of achievement, certificate of completion) must contact the Centre for Continuing Education and Professional Studies.

To learn more about MyCreds ™️, visit their website or explore their FAQ's. If you have questions about your transcripts, contact the Office of the Registrar.

Graduation terms

You may hear different terms as you get closer to the end of your program. We are here to help you understand what each of these terms mean and what they mean to you.

• Conferral is the date your credential is awarded which is reflected on your official transcripts. Review apply to graduate to find the conferral dates for the current academic year.
• Graduation is your achievement, you've completed your program and you’re ready for that next step. Review graduation to learn more about this important step in your student journey.
• Convocation is the celebration, that moment you walk across the stage to receive your parchment and we recognize your success. Review convocation to learn more about the upcoming ceremonies.

Apply to graduate

You must apply to graduate to complete your program and receive your credential. When you’re in your last term and you expect to complete your program requirements, submit your application. You must meet the program requirements in effect at the time of your admission.

If you don’t apply to graduate by the deadline for the conferral of credential period, you’ll need to apply for the next conferral period. You can apply before you have received your final grades.

Review Apply to Graduate to find the conferral and Convocation ceremony dates for the current or upcoming academic year. 

*You will be eligible to attend the Spring Convocation Ceremony if you apply to graduate between Sept. 1 and Dec. 31 or Jan. 4 and March 31. 

**You will be eligible to attend the Fall Convocation Ceremony if you apply to graduate between April 1 and Aug. 31.

How to apply

Instructions

Graduation FAQs

Before starting the application

During your application

After submitting your application

Graduation eligibility

You must complete your program requirements within the following timelines to graduate:

• five academic years for a certificate, graduate certificate, or post-diploma certificate
• seven academic years for a diploma or applied degree
• ten academic years for a bachelor’s degree.

Residency

You must meet the minimum residency requirement by completing at least 50% of the credits required for your program at SAIT.

Graduation GPA

Students must have a minimum  graduation GPA of 2.0. Find information on grades and how your GPA in calculated. 

Honours Standing

You'll graduate with honours standing if you achieve a graduation GPA of 3.8 or higher, plus additional criteria as listed in  AC.3.1.1 Grading and Progression: Section E. Honours Designation.

Not sure if you're eligible to graduate?

Review apply to graduate for instructions to check your eligibility using the degree evaluator on mySAIT.

Refer to the Credentials Policy and Procedure (AC.2.17.1) for additional information. 

Parchments

Parchments or printed credentials are awarded at convocation.  You will also receive a digital credential at the time of your convocation. 

When you apply to graduate, more information will be sent to you on how you will receive your parchment. 

If your parchment is damaged, lost or destroyed, you can request a replacement. Complete the  credential request form.  

Please note, this refers only to credit certificates, diplomas or degrees. Non-credit certificates of achievement or certificates of completion will be issued through the  Centre for Continuing Education and Professional studies.  

Digital credential

We use MyCreds™️ — Canada’s digital document wallet — to issue credentials and other official documents in a secure digital format. MyCreds™️ is the official online document sharing system of the Association of Registrars of the Universities and Colleges of Canada (ARUCC). 

Your digital credential will be available on MyCreds™️. You’ll receive an email when it is available.  

Documents issued through MyCreds™️ are certified, official, and can be securely shared with other educational institutions, employers and other third parties. MyCreds™️ allows you to access your documents and share them as often as you need. 

What are the benefits of a digital credential?

• Your digital credential is secure and cannot be altered or forged. 
• You’ll have access to your digital credential anytime from anywhere. 
• You can share your credential with future employers or other post-secondary institutions instead of requesting a paper copy from the Office of the Registrar.
• Potential employers and other third parties can quickly verify your credential. 

https://youtu.be/92IMEe-P9t0

Letter of completion — domestic

If you require proof of program completion, before you receive your credential, request a letter of completion.

• Apply to Graduate through mySAIT during the appropriate timeline.
• Review your unofficial transcripts to ensure your final grades have been entered.
• A letter of Completion will be automatically created for you if you are eligible to receive one. You do not need to request it.
• The letter of Completion will be uploaded to the myCreds platform and you'll receive an email when it is ready to view and share. Check that you have an active email on your student profile.
• To share your Letter of Completion with a third party or download a version for yourself, you must purchase "share credits" directly from myCreds.
• You must have one purchased share credit to view your letter for the first time. After purchasing your first credit, you can view your document whenever you need, even after the credit has been used. 
• For more information on MyCreds please refer to the MyCreds FAQ or watch this short video.

PGWP letter of completion — international

Because your credential will be awarded on the appropriate conferral date, please review the below details to receive your Post-Graduate Work Permit letter of completion.

• Apply to graduate during the appropriate timeline.
• Once all final grades are entered, the Office of the Registrar will run a grad audit – this process can take up to two weeks to complete before a letter of completion can then be generated.
• A Letter of Completion will be automatically created for you if you are eligible to receive one. You do not need to request it.
• To share your Letter of Completion with a third party or download a version for yourself, you must purchase "share credits" directy from MyCreds. Each credit costs $10 + applicable taxes and allows you to share your letter once. 
• You must have one purchased share credit to view your letter for the first time. After purchasing your first credit, you can view your document whenever you need, even after the credit has been used
• In the meantime, request a copy of your official transcript through mySAIT.
• Review our Immigration page for more information about Post-Graduate Work Permits. You can also find the full rules about this on the IRCC website.
• For more information on MyCreds, please refer to the MyCreds FAQ or watch this short video.

Note: We are unable to generate a PGWP letter of completion until the Office of the Registrar completes the grad audit detailed above. Please allow up to 10 business days from the grad audit for the letter to be sent by email. If your study permit is expiring soon, please reach out to the International Student Centre by emailing international.advising@sait.ca.

Request your Official Transcript

• Before you make your request, ensure your final grades have been submitted and you have met all program requirements.
• View your unofficial transcript at mySAIT.ca.
• Make your official transcript request through mySAIT.ca. Request your official transcript.

For more information about graduation and other SAIT policies and procedures, please review our  Academic Regulations and Procedures.

Order Transcripts

Official Transcripts

A transcript is a complete and unabridged academic record of achievement at SAIT. SAIT is using MyCreds™️ — Canada’s digital document wallet — to issue transcripts and other official documents in a secure digital format. MyCreds™️ is the official online document sharing system of the Association of Registrars of the Universities and Colleges of Canada (ARUCC).

Documents issued through MyCreds are certified, official and can be securely shared with other educational institutions, employers and other third parties. MyCreds ™️ allows you to access your documents anytime , from any where and share them as often as you need. You must purchase “share credits” at a cost of $20 plus applicable taxes to share your transcripts.

Learn more about MyCreds™️

To learn more about MyCreds ™️, visit their website or explore their FAQs. If you have questions about your transcripts, contact the Office of the Registrar.

When ordering transcripts, please keep in mind the following:

• Transcripts will be made available on MyCreds ™️ where you can access and share them anytime, from anywhere provided you have at least one share credit purchased. You’ll receive an email when your transcripts are available on MyCreds™️ — if we don’t have a personal email address for you, check your SAIT student email. If you’re not sure what email address we have on your student profile, check here. The first time you access MyCreds™️ you’ll need to register and activate your account. 
• We no longer send your transcripts to post-secondary institutions, employers or third party organizations. It is up to you to share your documents with whomever you need to through MyCreds™️.
• Graduating students – Your transcript will be made available on MyCreds ™️ on your conferral date. It is on this date  that your official transcript will have the notation “Awarded." You should only request an official transcript if you need it before your credential is awarded
• You must have at least one share credit purchased to view your transcripts on the MyCreds™️ portal. Share credits are also required to send your transcripts to external post- secondaries, employers or third - party organizations. You must purchase “share credits” directly from MyCreds™️ — each share credit costs $20 plus applicable taxes and allows you to share your transcript once.
• Purchasing one share credit allows you to view your transcript anytime from anywhere your, whenever you need it, even after the credit is used. You only need to purchase a new credit if you completr additional SAIT courses resulting in an updated transcript.

Order your official transcript

Order your transcripts through your mySAIT account.

• Log in to mySAIT
• Go to the myStudent tab
• Choose Student Profile
• Choose Academic Transcript and follow the remaining steps indicated in mySAIT 

Your transcripts will be uploaded to MyCreds™️ approximately five business days after you submit your request. You will be able to pay for and share them directly through the MyCreds™️ portal.

Forgot password? Change your mySAIT password.

Did you study at SAIT before 1995?

• If you attended classes at SAIT before 1995, please complete a  Transcript Request form.
• When your transcript is available , you’ll receive an email from MyCreds ™️— if we don’t have a personal email address for you, check your SAIT student email. If you’re not sure what email address we have on your student profile, check here.  
• Follow the instructions in the email to access your transcript. You can view your transcripts in the MyCreds™️ portal. To share your transcripts with external post-secondaries, employers or third-party organizations, you must purchase “share credits” directly from MyCreds™️ —  each share credit costs $20 plus applicable taxes and allows you to share your transcript once.
• Purchasing one share credit allows you to view your transcript anytime, from wherever you are, whenever you need it, even after the credit is used. You only need to purchase a new credit if you complete additional SAIT courses resulting in an updated transcript.

How to access your official transcript

Once you’ve requested your transcript and when it is available, you’ll receive an email from MyCreds™️— if we don’t have a personal email address for you, check your SAIT student email. If you’re not sure what email address we have on your student profile, check here. Follow the instructions in the email to access your transcript. 

You must have at least one share credit purchased to view your transcripts on the MyCreds™️ portal. 

Share credits are also required to send your transcripts to external post-secondaries, employers or third-party organizations — share credits are purchased directly through the MyCreds portal. Each credit $20 plus applicable taxes and allows you to share your transcript once. 

The only time you’ll need to request a new official transcript is when you have completed new courses with SAIT. Review our FAQs for answers to your questions about SAIT credentials and transcripts on MyCreds™️.

•  Are you sending your transcript to an Alberta post-secondary school?

  If you request your transcript through  ApplyAlberta when submitting your application, your SAIT transcripts will be issued  free of charge to any participating Alberta post-secondary school.

Grades

Your instructors may enter your quizzes, assignments, project and exam marks in mySAIT.ca or Brightspace (D2L). If they decide not to enter your marks along the way, you will not see the current term in your mySAIT account until your Final Grade is entered. After it's entered, the current term will be available in your mySAIT account.

Final grades

Your instructor will enter your final grade within three business days of the course end date. It will be visible to you in mySAIT the day after it was entered.

Grading System

Your grade in each course will be calculated as specified in your course outline. Most credit courses are assigned a letter grade and are used to calculate your Grade Point Average (GPA).  

Some grades are not used in calculating your GPA. This includes auditing a course or receiving transfer credit. Find out more.

Interactive coaching tool

You must complete all of the steps within 30 calendar days of your course end date to be considered for a grade appeal. 

Step one: Discuss the grade with your instructor. If you are disputing your final grade, speak with your instructor immediately after your grade has been entered. If you are not satisfied with the outcome of the discussion or are unable to contact your instructor, proceed to step two.

Step two: Contact your academic chair or program coordinator. Within 20 calendar days of your course end date, speak with the academic chair or program coordinator responsible for delivering the course. If you're not satisfied with the outcome, proceed to step three.

Step three: Request a formal grade appeal

• Within 30 calendar days of your course end date, complete the Formal Grade Appeal form, submit it to the Office of the Registrar, and pay the applicable fee. 
• Make sure to include the course and grade you're appealing, and provide rationale and/or supporting documentation for the appeal.
• If your appeal results in a higher final grade, you will receive a refund for the grade appeal fee.

Find out more about grade appeals, timelines, and expectations by referring to the Formal Grade Appeal Process (Grading and Progression Procedure AC.3.1.1 Schedule C).

Remedy a course deficiency

If you are within 5% of passing your course, you may be eligible to remedy your deficient grade based on successful completion of a special assignment or by writing a supplemental exam.

You are eligible to remedy a course deficiency if:

• the deficient grade is within 5% of the passing grade; and
• the failure is not due to academic misconduct; and
• the course is one for which a course deficiency remedy is available, as determined by the school delivering that course.

You must complete the Remedy (Clearance) of Deficiency form and submit it to your academic chair or program coordinator within 30 calendar days of your course end date. If your request is approved, you'll have 10 business days to attempt the clearance of deficiency.

If you successfully clear the deficiency, the highest grade you'll achieve is a "D" and you will not be able to request a grade appeal.

Find out more about timelines and expectations by referring to the Course Deficiencies Procedure AC.3.2.1.

Withdrawing from a course

If you withdraw from a course, you'll receive a "W" grade and it won't be calculated in your GPA.  You must complete the Course Withdrawal form and submit it to the Office of the Registrar prior to 70% of your course's duration. Review important dates to find the withdrawal deadline for the current term. 

If you do not officially withdraw from the course, your grade will be calculated based on the work you've submitted. If you don't officially withdraw before the deadline and decide not to attend the class, you'll be issued an "F" grade.

If you withdraw from a course before the add/drop deadline, you may be eligible for a refund.

If you are withdrawing from your program, refer to Grading and Progression Procedure (AC.3.1.1). 

Check your graduation status

You can check your graduation status through mySAIT by clicking on the myStudent tab, selecting Student Records and clicking Degree Evaluation. The results will show you what courses have been used and/or not used, and what courses are missing for graduation purposes.

If you are interested in completing a different program, you can also do the 'What-if Analysis' to see your standing.If you have questions or need help, review the graduation compliance audit instructions to see if the answer is there. If you have a question that is not addressed by the instructions, please contact WebCAPP@sait.ca.

Find out the timeline to complete graduation requirements and how to order your credential or transcript. 

Honours designation

If you meet the following requirements, you will receive an Honours designation on your SAIT credential:

• you must have a cumulative program grade point average of 3.8; and,
• pass all courses on your first attempt; and, complete the graduation requirements of the program within the specified time restriction; and,
• meet the residency requirement and use a maximum of 50% transfer credit towards a SAIT credential; transfer credit does not include any SAIT course previously used to obtain another SAIT credential; and, 
• the program you are enrolled in is approved by the Alberta government.

Convocation at SAIT

Celebrate your academic achievements at convocation. Review Convocation to learn everything you need to know about the upcoming ceremonies. You can also review the helpful links below.

Elements of convocation

Find out more about the mace and each school’s academic roles.

Convocation FAQs

Frequently asked questions about convocation.